Human Resources Coordinator

Loews Arlington Hotel and Convention Center is a state-of-the-art, full-service meetings and resort destination that caters to groups of all sizes, as well as families who are looking for a world-class experience in the epicenter of the premier sports and entertainment district in the country. Centrally located between Dallas and Fort Worth between iconic sports stadiums, Globe Life Field, home of the 2023 World Series Texas Rangers and AT&T Stadium, home of the Dallas Cowboys, the 888-room resort features five restaurants and lounges, two pools with an authentic sandy beach, cabanas and a water slide as well as a fitness center, full-service spa and salon and 266,000 square feet of meeting and event space.

The Human Resources Coordinator is responsible for answering phones, assisting applicants, typing, filing, and providing administrative assistance to department employees.

Essential Functions and Responsibilities
Answer and manage the Human Resources department phone lines.

Greet and assist applicants, team members, and managers professionally.

Provide general administrative support to HR staff in all functional areas.

Type correspondence, reports, and departmental communications

Distribute departmental mail

Update and maintain HR forms, documents, and resource materials.

Maintain office administration, inventory, and PAR levels, and coordinate maintenance requests.

Order and maintain office supplies

Administer Team Member Travel Program

Manage parking access as needed.

Coordinate and execute the onboarding process for new hires.

Complete E-Verify and I-9 processing in compliance with federal regulations.

Prepare new hire documentation and orientation materials.

Assist in presenting information during Orientation.

Maintain and audit personnel files to ensure compliance.

Process employment status changes, including new hires, transfers, separations, rate, and job changes

Prepare and process terminations, including term file pulls.

Process payroll transactions, including:

New hires

Transfers and separations

Rate and job changes

Payroll deductions

Ensure accurate and timely submission of payroll documentation.

Coordinate monthly benefits enrollment.

Assist with hotel-wide benefits events.

Process benefit enrollment and dependent verification

File and maintain benefits documentation

Track required certifications including:

TABC certifications

Food Handler certifications

Ensure compliance with company policies and applicable regulations.

Coordinate employee engagement initiatives, including:

Birthday and anniversary recognition

Welcome cards

Expressions of empathy

Star Card redemption

Turkey distribution

Team Member Appreciation Week support

Maintain Team Member TV and bulletin boards

Prepare and distribute monthly calendars.

Assist with employee relations activities, including sign-ups and communications (movie tickets, bus passes, name tags, et

Supportive Functions and Responsibilities
Notify appropriate leadership of significant issues or concerns.

Maintain professionalism and provide exceptional service to guests, managers, and team members.

Attend required hotel meetings and training sessions.

Promote teamwork and collaboration across departments.

Execute emergency procedures in accordance with hotel standards.

Comply with all hotel policies, safety regulations, and departmental procedures.

Maintain confidentiality of sensitive employee information.

Ensure the cleanliness and organization of the HR office and equipment.

Perform other duties as assigned.

Qualifications
Excellent communication, organizational, and guest service skills

Proficiency in Microsoft Office and Windows-based systems

Strong attention to detail and ability to handle confidential information

Ability to work a flexible schedule, including weekends and holidays