Assistant Director of Finance

Immerse yourself in old and new Nashville at Loews Vanderbilt Hotel - your stage for exploring the vibrant city we call home. Located minutes away from some of the citys most renowned attractions, Nashville is never short on things to see and do. Welcome to our kind of Southern Hospitality.

Loews Nashville Hotel at Vanderbilt Plaza is proud to announce we've been named to the 2024 TopWorkplaces list! If you're looking for a work environment that is genuinely Nashville, and soulfully inspired the Loews Nashville Hotel at Vanderbilt Plaza on West End is the perfect place for you! Join our family of team members to be a part of a dynamic work culture and enjoy these amazing at work perks:

  • Competitive wages

  • Paid vacation after 6 months of employment

  • Paid sick time and holiday pay

  • Health & well-being benefits after 60 days of employment

  • 401(k) with employer matching

  • Free onsite parking and discounted bus passes

  • Complimentary meals

  • Discounted hotel stays

  • Career development programs and tuition reimbursement

  • Community volunteer opportunities

This position provides support to the Director of Finance in providing continuous leadership and guidance in matters relating to the financial operations of the hotel by: providing accurate and timely financial reports to assist management decision making process, maintaining acceptable internal control procedures designed to safeguard owners/investors assets, ensures compliance with all Federal, State, Local regulations. Additional responsibilities include; staffing, training, scheduling of employees; planning organizing, directing and coordinating all department activities to ensure efficient operation.

Essential Functions and Responsibilities

  • Manages/oversees the accounting and receiving/storeroom department to ensure optimal efficiency of financial operations and adherence to Loews commitments to management contract

  • Directs or prepares all financial information required at FSC by accounting department including audit, accounts payable, payroll etc.

  • Prepares all financial reports including P&L and supplemental reporting to Loews, ownership, bank etc.

  • Interprets and analyzes monthly financial statements and presents to management

  • Review forecasts according to the established schedule, for distribution of operational information necessary to assist management in decision-making in cost and payroll control

  • Monitors revenues/expenses and ensure accurate recording of information to Loews established guidelines

  • Compiles financial data related to operations, investigate and critique variances from expectations to determine cause and recommend appropriate management response to insure attainment of hotels financial objectives

  • Evaluates and determines course of action to improve hotels performance on FSC scorecard

  • Establishes and oversees /audit all internal financial controls to include purchasing, cash handling, receipts, disbursements, expendable/fixed asset inventories, payroll and employee records to insure policies are enforced according to Loews standards

  • Coordinates annual internal and external audit processes

  • Assists Director of Finance in preparation of annual profit plan

  • Assists Director of Finance in the capitol planning process

  • Assists division and department heads in the preparation of their respective budgets

  • Maintains files, pertaining to and ensuring compliance with, insurance policies, all contracts and legal agreements

  • Ensures proper, timely payment of fees for licenses, permits, regulatory contracts and insurances, all taxes

  • Attends various departmental meetings in order to maintain effective working relationships with operational departments and staff

  • Approves as needed all purchase orders, payroll submittals, accounts payable invoices, cash transfers to owners, manual checks, balance sheet and bank reconciliation's, month end journal entries, bad debt write-offs, all Loews inter-hotel and corporate charges

  • Directs cash management activities to ensure the proper use and timely availability of funds

  • Conducts/oversees monthly audit of General Cashiers vault

  • Interviews, selects, trains, appraises, coaches, counsels and disciplines accounting personnel according to Loews standards

  • Follows New Hire Training and on-going Star Service Competency programs in accordance with hotel policy

  • Evaluates individual employee performance, determines areas in need of improvement or requirements for advancement, establishes goals, objectives and training needs required to achieve same

  • Other duties as assigned

  • Regular attendance in conformance with standards

  • May be required to work varying schedules to reflect business needs

  • Required to attend all training sessions and meetings

Supportive Functions and Responsibilities

  • Promotes and applies teamwork skills at all times

  • Notifies appropriate individual promptly and fully of problems and/or unusual matters of significance

  • Executes emergency procedures in accordance with hotel standards

  • Complies with required safety regulations and procedures

  • Attends appropriate hotel meetings and training sessions

  • Complies with hotel standards, policies and rules

  • Recycles whenever possible

  • Remains current with hotel information and changes

  • Complies with hotel uniform and grooming standards

  • Other duties as assigned

Qualifications

  • Extensive knowledge of computer based front and back of house Accounting Management Systems

  • Prolific in Windows, Lotus/Excel and MS-Office software operating systems and applications

  • Ability to assemble, analyze, understand and present integrated spread sheets and complex technical information to all levels of management

  • Organization/prioritization skills necessary to meet deadlines

  • Effective management, leadership, organizational and communications skills

  • Working knowledge of basic office equipment, i.e.; fax, copiers, printers, calculators

  • Ability to work flexible schedule to include weekends and holidays

  • Must be willing to relocate to be considered for this position

Experience:

  • Two to four years progressive experience in managing Hospitality Accounting operations preferred

Loews Vanderbilt Hotel Nashville, TN

Full time

Posted June 14, 2024

R0063600